FormatsAuthority letter format
Use this to authorise another person to collect a document, parcel or certificate for you, or to submit papers on your behalf, when you cannot go yourself.
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To
[Name or Designation of the Officer],
[Office or Company Name],
[City]
Date: [Date]
Subject: Letter of authority
Dear Sir/Madam,
I, [Your Name], hereby authorise [Authorised Person's Name], my [Relationship], to [Task, for example collect my original degree certificate] on my behalf, as I am unable to come in person because [Reason].
My reference details: [Your Reference, for example roll number or account number].
The signature of the authorised person is given below. [He/She] will carry [his/her] identity proof and a copy of mine. Kindly hand over the document to [him/her].
This authority is valid only for the above task until [Valid Until Date].
Signature of authorised person: ____________
Yours faithfully,
[Your Name]
Mobile: [Mobile Number]
Signature: ____________
सेवा में,
[अधिकारी का नाम या पद],
[कार्यालय या कंपनी का नाम],
[शहर]
दिनांक: [दिनांक]
विषय: अधिकार पत्र
महोदय,
मैं, [आपका नाम], [कारण] के कारण स्वयं उपस्थित नहीं हो सकता/सकती। इसलिए मैं अपने [संबंध] श्री/श्रीमती [अधिकृत व्यक्ति का नाम] को मेरी ओर से [कार्य, जैसे मेरा मूल प्रमाण पत्र प्राप्त करने] के लिए अधिकृत करता/करती हूँ।
मेरा संदर्भ विवरण: [आपका संदर्भ, जैसे अनुक्रमांक या खाता संख्या]।
अधिकृत व्यक्ति के हस्ताक्षर नीचे दिए गए हैं। वे अपना पहचान पत्र और मेरे पहचान पत्र की प्रति साथ लाएँगे। कृपया दस्तावेज़ उन्हें सौंपने की कृपा करें।
यह अधिकार केवल ऊपर लिखे कार्य के लिए [कब तक मान्य] तक मान्य है।
अधिकृत व्यक्ति के हस्ताक्षर: ____________
भवदीय,
[आपका नाम]
मोबाइल: [मोबाइल नंबर]
हस्ताक्षर: ____________
Before you send it
- Name one task and one end date. A narrow authority letter protects you.
- Get the authorised person to sign on the letter. The office compares that signature when it hands over the document.
- Attach a self-attested copy of your identity proof; the other person carries their original.
- Banks and some offices do not accept a plain authority letter for money matters. Ask them what they need.
What to attach
- Self-attested copy of your identity proof
- Identity proof of the authorised person (original to show)
This is a general format, written by us, to save you time. If the office concerned has its own printed form, use that form. Last checked: 11 November 2026.
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