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Notice formats

Notice writing formats: school event, lost and found, society meeting, holiday and shutdown notices, with the rules of notice writing for exams.

How to write a notice

A notice gives information to many people at once, so it must be understood in one reading. It always has the same parts, in the same order:

  1. The name of the school, office or society that issues it.
  2. The word NOTICE.
  3. The date.
  4. A heading that names the subject.
  5. The body: what is happening, when, where, for whom, and what the reader should do.
  6. The name and post of the person issuing it.

Write in the third person ("All students are informed that...") and leave out greetings. Use the future or present tense, short sentences and exact dates and times.

Notice writing in exams

In school English papers the notice is written inside a box, within the word limit given in the question, which is usually about 50 words for the body. Marks go to the format and to covering every point given in the question. Count the points in the question first, then check that each one is in your notice.