FormatsSociety meeting notice format
Use this to call a general meeting of a housing society or residents' association, with the date, place and agenda.
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[NAME OF HOUSING SOCIETY OR ASSOCIATION]
[Address]
NOTICE OF GENERAL BODY MEETING
Date: [Date]
All members are informed that a general body meeting of the society will be held as below:
Day and date: [Day and Date of Meeting]
Time: [Time]
Place: [Venue]
Agenda:
1. [Agenda Item 1, for example to read and confirm the minutes of the last meeting]
2. [Agenda Item 2, for example to approve the accounts for the year 2025-26]
3. [Agenda Item 3, for example to decide on repainting the building]
4. Any other matter with the permission of the chair.
All members are requested to attend on time. Members who wish to raise a point may give it in writing to the secretary by [Last Date for Points].
By order of the managing committee
[Name of Secretary]
Secretary
Before you send it
- Check your society's bye-laws for how many days' notice a general meeting needs and how the notice must be delivered. The bye-laws, and your state's law for societies, come first.
- List every matter that needs a decision. Decisions on matters not on the agenda are often challenged later.
- Put the notice on the notice board and also send it to every member in the way the bye-laws say.
- Keep a signed copy with the date it was displayed.
This is a general format, written by us, to save you time. If the school or society has its own printed form, use that form. Last checked: 11 November 2026.