Joining letter

Use this on your first day in a new job, or when you return after long leave, to report in writing that you have joined duty.

Tap a yellow blank and type your own details. What you type stays in your browser only.

To The HR Manager, [Company or Office Name], [City] Date: [Date] Subject: Joining report Dear Sir/Madam, With reference to your appointment letter number [Reference Number] dated [Date of Appointment Letter], I accept the post of [Your Designation] on the terms stated in it. I am reporting for duty today, [Date of Joining], in the [forenoon/afternoon]. I am submitting copies of my documents as listed in the appointment letter. I thank you for this opportunity and assure you of my sincere work. Yours sincerely, [Your Name] Mobile: [Mobile Number]

Before you send it

Quote the number and date of your appointment letter. It ties your joining to the offer.
Government and many private offices record whether you joined in the forenoon or afternoon. Keep that line.
Hand it in and ask for a signed copy for your own file.

What to attach

Copies of the documents listed in the appointment letter
Passport-size photographs, if asked

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

More office and job letter formats

All office and job letter formats How to write an application