Request letter for salary certificate

Use this to ask your employer for a salary certificate, which banks and embassies accept as proof of income.

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To The HR Manager, [Company or Office Name], [City] Date: [Date] Subject: Request for a salary certificate Dear Sir/Madam, I have been working in the [Department] department as [Your Designation] since [Date of Joining]. My employee ID is [Employee ID]. I need a salary certificate for [Purpose, for example a home loan application with my bank]. I request you to kindly issue it on the company letterhead, showing my designation, date of joining and current monthly salary. [If needed: Please address it to The Branch Manager, Bank Name, Branch.] Thank you. Yours sincerely, [Your Name] Mobile: [Mobile Number]

Before you send it

Ask the bank or embassy exactly what the certificate must show (gross or net salary, address, joining date) and repeat that in your request.
If it must be addressed to a named office, give the full name and address.
Salary slips of the last three months are often asked for along with it. Collect them at the same time.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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